Posts Tagged ‘report writing’

How to Impress Your Boss With One Page

November 2, 2008

One of my function is prepare papers for our boss, management or the board. These people are busy and may have enough time to read papers when attending a meeting. Some papers may have 20-30 pages and we don’t expect they will read all the pages. Normally, I will write an executive summary. An executive should be simple and interesting to read. The main issues and recommendations should be in the executive summary.

1. TITTLE OF THE PAPER

You should write the tittle at the top. You should use capital letters for the key words.
Example: How to Write a Good Report.

Suggestion: One or two sentences.

2. OBJECTIVE

You should state what you want your boss to do with your paper when he read it? For example the paper needs decisions or just for information.

Suggestion: One paragraph with one or two sentences with not more than 5 lines.

3. ISSUE

You should write clearly what are issues that he should know. The most important issue should be written first, follow by the second most important issue…and so on.

Suggestion: 5-7 lines.

4. EVALUATION

You should analyse for each issue. The main issue should be analysed first, follow by the second issue, and so on…

Suggestion: 10-15 lines.

5. RECOMMENDATION

Write your recommendations. Each line is for one recommendation. Put a number for each recommendation.

Suggestion: not more than 5-6 lines.

6. CONCLUSION

You should conclude the benefits the company will get from the recommendations.
For example, it would save company’s money; increase customer base; and make employees are happy.

Suggestion: 2-3 lines.